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Regulations on university-level training for advanced programs in 2022

THAI NGUYEN UNIVERSITY
THAINGUYEN UNIVERSITY OF TECHNOLOGY
*
SOCIAL REPUBLIC OF VIETNAM
Independence - Freedom - Happiness

EDUCATION REGULATION
UNIVERSITY LEARNING FOR ADVANCED PROGRAMS
OF THAINGUYEN UNIVERSITY OF TECHNOLOGY

(Issued together with Decision No. 3571 /QĐ-ĐHKTCN dated December 14, 12
of the Rector of the Thainguyen University of Technology)

Chapter I
COMMON ISSUES

Article 1. Scope of adjustment and subject of application

1. This Regulation generally provides for the organization and management of advanced training programs (AP) at the university level, including Training program and study duration; forms and methods of training organization; planning and organizing teaching; assessing learning outcomes and awarding diplomas; other rules for students.

 2. This Regulation applies at the University of Technology - Thainguyen University (from now on can be written as University, or Thainguyen University of Technology) and relevant units and individuals in the training of information technology at a professional level. university in the proper form.

3. The language used in the training of information literacy is English, except for the courses prescribed by the Ministry of Education and Training (MOET): Physical Education, Political Theory, and Education for National Defense and Security.

Article 2. Credits, credit-based training methods

1. Credit (CRD)

The learning volume of the training program of each module in the curriculum is determined by the number of credits.

a) For theoretical or practical courses and experiments, one credit equals 15 theory lessons; 30 hours of practice, experiment, or discussion. Students must spend at least 30 hours of individual preparation to earn one credit for these modules.

b) For the internship at the university, one credit equals 30 ÷ 60 hours (one hour of instruction equals 60 minutes school decides the specific number of hours of University based on the ability to arrange equipment and other conditions.

c) For essays, major assignments and graduation thesis or project (collectively referred to as graduation project), one credit is equal to 45 hours.

d) For enterprise internships, one credit equals 60 ÷ 90 hours. The university decides the specific number of hours according to each internship location to match the actual requirements of the institution and the plan for the semester.

2. Training method by credit

a) Training under the credit system is a training method for each course, allowing students to accumulate credits for each module and carry out the training program according to their study plan (comply with a number of constraints set forth in the education program (EDP)), in line with the university's teaching plan, in order to complete the entire curriculum and be awarded a diploma.

On the basis of the quantification of training programs through credits, the credit-based training method creates maximum conditions for the empowerment of students in registering and arranging class schedules, accumulating modules, and arranging study time at universities, graduation time.

b) Students who fail to pass a compulsory course will have to retake that course, take an equivalent course as prescribed in the curriculum, or take an alternative course if that course is no longer being taught.

c) Students who fail to pass an elective course will have to repeat that course or may choose to study another elective subject as prescribed in the curriculum.

3. Tuition credits

Tuition fee credit (TFC) is a unit used to quantify the cost of teaching and learning activities calculated for each module. The tuition fee a student must pay each semester is determined based on the number of courses the student enrolls in and is accepted, equal to the total TFC of each module. The TFC of each course is equal to the number of tuition credits specified for that course multiplied by the tuition fee/01 credit of the course's tuition. The level of tuition fee/01 credit of tuition fee of each training program is determined by the Principal for each academic year based on the current regulations of the State.

Article 3. Information technology training program and study time

1. AP training program

a) The curriculum of the curriculum in a discipline includes: Objectives, entry standards (ENS), output standards (LOC) of training content, methods, and activities; conditions of physical and technical foundations, organizational structure, functions, tasks, and academic activities of the unit assigned to train in that discipline.

The AP curriculum is built according to credit units, structured from subjects or modules (hereinafter referred to as the course) belongs to two knowledge blocks: general education and professional education, in which there must be enough compulsory and elective courses, meeting the standards of training curriculum according to current regulations.

b) The curriculum is disclosed to learners before enrollment and at the beginning of the course.

 c) The construction of the training program, periodic or irregular amendments, and supplements to the curriculum must be made according to regulations and announced to students before application, signed and promulgated by the university and the Rector for implementation.

2. Study time for each program

The university organizes training by course, academic year, and semester.

a) The maximum duration of the training program of the supplementary English program for students who have not yet met the English requirements to study the official program of AP is 01 year.

b) The time, according to the standard study plan of the whole course, when students achieve English support, is designed for students to complete a training program according to the curriculum is 4,5 years. The training time according to the standard study plan and the graduation diploma is specified in the training programs.

c) Maximum time for students to complete the course: The maximum time for students to complete the course does not exceed 2,0 times the time according to the standard study plan of the whole program for each form of training.

Article 4. Courses

1. The course is a relatively complete amount of knowledge convenient for students to accumulate in the learning process. An ordinary course is organized for teaching and learning in one semester. Most of the courses have a volume of knowledge from 1,0 to 4,0 credits, except for some special modules such as graduation practice and graduation project with a more significant number of credits. Each module has its own unique code consistent throughout the school and can be used in many training programs with the same volume and content.

2. Types of courses

a) Compulsory course is a course that students must accumulate with content containing the primary knowledge of each training program.

b) An elective course contains the necessary knowledge, but students can choose according to the guidance of the university in order to diversify their professional direction.

c) Equivalent course is one or a group of courses in the training program of another class or discipline being held at the University or at another unit that can accumulate to replace a module or a group of courses in the same course in the training program.

d) An alternative course is used when a course is included in the curriculum but is no longer teaching; or is not qualified to organize teaching. The system will be replaced by another that is being held or can be taught. Equivalent or alternative modules or groups of subjects are proposed by the specialized management department or unit and approved by the Principal before being added to the training program during the training process. These modules can be applied to all courses and disciplines or only limited to some courses and fields.

dd) Prerequisite course: Course A is a prerequisite for course B. When students want to register for course B, they must study and pass the exam for course A.

e) Pre-study course: Course A is the previous course of course B; when students want to register for course B, they must complete course A.

g) Parallel Courses: The courses parallel to course A are those that students must study before or simultaneously as course A.

h) Special courses: These are courses that do not count for credit accumulation, but students must study and be assessed to be eligible for graduation, including: National Defense and Security Education module (must have certificate), Physical Education module, English supplementary course for students who do not meet English standards to study in AP.

i) Other courses: Other courses proposed by the Faculty Council; The form of assessment and the method of calculating the final score for these modules may be applied separately, and the university considers and decides.

Article 5. Forms of training programs

a) Teaching activities are carried out at the university, but practical activities, experiments, internships, practical experiences, and online teaching can be carried out outside TNUT.

b) The time for organizing teaching activities is from 6 a.m. to 20 p.m. on weekdays from Monday to Saturday. The Rector's decision determines the time for organizing specific training program activities.

Chapter II

TRAINING ORGANIZATIONS

Article 6. Admission and arrangement of training majors

1. Based on the current enrollment regulations and the university's enrollment scheme each year, The Admission Council of the university announces the list of successful candidates according to the training majors of AP. After completing the admission procedure, the candidate becomes a student of a training course at the university.

2. After admission, students are granted by the university: Student card, providing information about the training specification, curriculum, and standard study plan for the whole program; legal documents of the Ministry of Education and Training; regulations of Thai Nguyen University (TNU) and the university related to the study, training, and activities of students, obligations and rights of students, class leaders, and academic advisors.

3. Matriculated students with an international or domestic English certificate with an English level of B1 (or equivalent or higher, specified in the Appendix) are exempted from taking additional English courses in the first-year class and placed in the mainstream curriculum class.

4. International students from countries where English is the official language or graduating from a high school curriculum in English will be exempted from taking the additional English program and achieving the English language proficiency of the AP. The university board will consider other cases.

Article 7. Student class, class president and academic advisor

1. The student class is organized according to the training course. Student class can be maintained throughout the course and has its own name (has a class code), there is a class monitor, a youth union, and a student union. Each student class has a class leader.

2. The class leader can also act as an academic advisor.

3. The Dean of faculty assigns lecturers to take on the role of academic advisors for a class of students or several classes.

The roles and responsibilities of class leaders and academic advisors are specified in the Working Regulations of Class Heads and Academic Advisors.

Article 8. Teaching plan and learning conditions

1. Study conditions:

a) Students who do not have a standard level of English level 3, which are applied according to the 6-level foreign language competency framework for Vietnam (Internal, national, international, or equivalent are specified in accordance with the university's regulations on foreign language standards for AP.) are arranged to study for 01 year of an additional English program. In addition, students are allowed to study courses in Vietnamese such as Physical Education, Political Theory, and National Defense and Security Education.

b) During or after the first year, students must take the English proficiency test at level 1 and, at the end of the second year, must reach the standard level of English at level 3. At the end of the first semester of the complementary English program, students who pass the exam with a standard English level 2 or higher will be exempted from semesters of the supplementary English program.

c) Students who do not meet the requirements for English according to the above route will be considered to be removed from the curriculum, allowed to transfer to other university programs, and considered to convert the points of equivalent courses obtained from C and above. If students want to continue studying the curriculum, they will have to stop studying the modules in the curriculum to learn and meet English standards according to the schedule.

d) Students who achieve at least level 3 in English are allowed to take courses in the general education knowledge block, which is taught in English.

dd) Only students who reach English level 4 will be able to study modules of the basic knowledge and specialized majors, and achieve the LOC of the training program.

2. The teaching and learning plan details the organization and implementation of training programs according to the school year and semester, in accordance with the form of training and the method of the training organization.

3. The school year plan shows the main milestones of training activities for all forms and programs during the school year. The university can develop a school year plan based on the specific situation with 3 or 2 main semesters and one extra semester.

a) The school year consists of three main semesters; each semester has at least 13 weeks, of which ten weeks are for teaching, learning, and testing activities and three weeks for final exams.

b) The school year consists of two main semesters; each semester has at least 20 weeks, of which 15 weeks are for teaching, learning, and testing activities and five weeks for final exams.

c) In addition to the main semesters, the university organizes extra semesters to create more learning opportunities for students to repeat, improve, pass, or other exceptional cases. Students voluntarily enroll in the supplementary semester and are not exempted or reduced tuition fees as prescribed in the primary semester.

d) The timetable of learning and teaching activities and the assessment schedule in each semester, including holidays and Tet holidays, are specified in the general study plan issued by the Principal every year before the school year begins.

4. Semester plan includes a class opening plan, teaching and learning method, class schedule, exam schedule of the modules organized in the semester for courses, curriculum, and form of training. Semester plans are developed and published promptly with all necessary information, ensuring convenience for students to develop study plans and register for the study. Based on the minimum volume and content of knowledge prescribed for the training programs, the Counseling Training Department and the Rector decide to adjust the expected allocation of specific courses for each academic year and semester.

5. The timetable shows the time, location, teaching, and learning activities of each class part of the courses, format, and curriculum. The timetable of the semester classes is usually arranged evenly over the weeks of the semester. In case it is necessary to set a concentrated study schedule, the time and number of teaching hours for any one course must not exceed 15 hours/week and 04 hours/day.

Article 9. Classroom organization and conditions for opening classes

1. Classes are organized based on the design time of each training program by semester and the student's registration results. Each class has its own timetable, exam schedule, and code; the lecturer in charge of the course appoints a class leader and class vice leader.

Depending on the number of students, the number of classes to be held, and the school's facilities and lecturers, the Education Department arranges the study and final exam schedules accordingly.

2. Minimum number of students to consider opening a class

a) The minimum number to consider opening a semester class for the theory course is 20 students registered in the semester.

b) The minimum number of students to consider opening classes in the semester for practical, experimental, and practical courses must be at least five students registered for most courses.

c) Special cases will be considered and decided by the rector.

Article 10. Course registration organization

1. Before the start of each semester, the university notifies students of the course registration plan (CRP). It guides students to register for study on the academic registration system of the TNUT.

2. Responsibilities of the academic advisor:

Counseling and supporting students in developing study plans and pre-registrations by the student's learning capacity and specific conditions.

3. Student responsibilities:

a) Students must complete the course register according to the university's plan before the new semester begins.

b) The enrollment must be based on the individual's ability, learning conditions, and consulting with the academic advisor.

c) Students are responsible for the confidentiality of registered accounts and registration results of individuals; actively print the timetable to participate in the study.

4. Registration period: 2 to 3 weeks before each semester.

5. Number of registered credits:

The minimum and maximum amount of study that each student must enroll in each major semester (after reaching the standard English route) is specified as follows:

The minimum volume is not less than eight credits per semester with a 8-semester academic year and not less than three credits per semester with a 01-semester academic year;

The maximum volume does not exceed 16 credits per semester with a 01-semester academic year and does not exceed three credits per semester with a 3-semester academic year.

b) For experimental, practical, large-scale exercises or projects: 01 credit equivalent to 02 theoretical courses.

c) There is no minimum study volume for students ranked in the final year (graduation internship and graduation project) and students registered in the sub-semester.

d) The university will announce the maximum amount of study in the sub-semester depending on the opening conditions of each year.

6. Enroll again, study and improve grades

a) Students of AP register for courses in Political theory and Physical education with the regular programs according to the general training plan of the whole university.

b) Students with a course score (according to the letter scale) of the compulsory course F must re-register for that course until they get a grade of D or higher. For a course that still holds student training, it is mandatory to re-register for that course; only those courses that are no longer organized for student training can register for alternative courses.

c) Students with a course score of an elective course of F can re-register for that course or change to another equivalent elective course.

d) Students who do not complete the graduation project in the semester can apply for the next semester (if approved by the instructor). Students who register to continue must pay an additional 50% of the tuition fee or the corresponding fee of that course.

dd) Students with pass grades, grades from C+ and below are allowed to register for a score improvement course. The highest score of each study session is the official grade of the course and is calculated into the cumulative grade point average.

e) Students who re-register to study or study to improve their grades must pay tuition fees in accordance with the university's regulations.

7. Withdrawal of registered courses:

a) The course withdrawal helps students improve their learning results.

b) Time:

– Withdrawal without paying tuition fees: In the first week of the semester.

– Withdrawal of courses but not of tuition fees: Before taking the final exam four weeks of the primary semester or three weeks of the sub-semester, students receive a Z score for these modules.

– Students who do not withdraw from courses but voluntarily drop out will receive F grades and still have to pay tuition fees for those courses.

c) Method:

Apply online at the registration page http://portal.tnut.edu.vn/#/home or (in special cases) send a registration letter to the Training department through the faculty office.

d) When withdrawing from a course, students must balance the total accumulated credits in accordance with the training year level ranking, the semester average, and the cumulative GPA to avoid academic warnings.

dd) Only after receiving the confirmation from the Training department by the instructor in charge of the class or the confirmation information on the registration page will students be allowed to stop studying in class for the courses they want to withdraw.

Chapter III

EVALUATING LEARNING OUTCOMES

Article 11. Evaluation of the course and calculation of the course score

1. For first-year supplementary English program:

After each semester, the university organizes internal exams and tests to assess the English level of students of AP.

2. For the course with only theory or with both theory and practice/experiment:

a) Depending on the nature of the course, the total course evaluation score (referred to as the course score for short) is calculated based on a part or all of the part evaluation score (including process test scores, regular test scores during the study; attendance scores; homework scores, homework assignments; assessment scores for practice, experiments, essays) and final exam scores. The final exam score is mandatory for all cases and accounts for 60% of the course score.  

b) Partial assessment score of each module includes at least 02 process test points. Evaluation content, assessment method, assessment form, weight of each section point, and method of calculating the total score for the course evaluation are specified in the detailed outline of the course.

c) The lecturer who teaches the class sets the test questions, scores and evaluates the partial exams.

3. For essays, course projects, and graduation projects/dissertations, the course grade is the assessment score for the essay, project/dissertation report (collectively called the project).

4. For experimental, practical, and practicum courses, the course score is the score for evaluating the experimental report, practical exercises, and practice.

5. Online assessment is applied when ensuring honesty, fairness, and objectivity like face-to-face assessment and contributing no more than 50% of the weight of each module. In case of natural disasters, epidemics, and other force majeure cases, the university has its own online assessment guidelines according to the regulations of the Ministry of Education and Training.

For the organization to protect and evaluate the project online with a higher weight when the following additional conditions are met:

a) The assessment is conducted through a professional council of at least three members.

b) Council members and learners must agree upon the form of online protection and assessment.

c) The progress of the online protection session is entirely video and audio recorded and archived.

6. Students absent from the exam or assessment without a justifiable reason must receive a score of 0 (zero). Students absent for a good reason are allowed to take the exam, evaluate it in another round, and get the same score as the first exam.

Article 12. Exemption from exams, exemption from study, and transfer of course grades

1. Exemption from exams and bonus points:

Cases that are considered for exemption from exams and awarding points:

a) Students achieve excellent or extraordinary achievements during their studies (according to the criteria announced by the faculty at the beginning of the semester).

b) Award-winning student (words of encouragement and above) in national Olympic games; be a member of the international Olympic competition; achieve excellent results in thematic contests at the university level; have scientific reports at the university and national levels.

c) Students obtain achievements in exams and playgrounds of science, technology, engineering, physical training, and sports at the university and national level; Students with achievements in activities to support and lead groups of students in their studies to achieve good results are recognized by the class lecturers.

d) Other cases decided by the rector.

Organize exam exemption and reward points:

The Faculty organizes the examination of exemption from the exam and adds bonus points to the partial or summation score for the course directly related to the cases mentioned above of exemption and reward (with the consent of the lecturer teaching the class) and transfer it to the university for consideration and decision. If the course has been tested and already scored, the bonus points will be added to the course's final score or recorded in the transfer/reservation points section.

2. Exemption and transfer of grades:

Cases that are considered for exemption from university and transfer of grades:

a) Already have a passing score for the course (or equivalent course) at the same level, the same training system in the course has been awarded at the TNUT.

b) Already have a passing score for the course (or equivalent course) at the same level, the same university's training system has been studied for students at other universities who are transferred to study in AP at the TNUT.

c) Achieve high results in the assessment and classification of foreign language proficiency upon admission (if any) or obtain a second foreign language certificate (Chinese, Russian, French, Japanese, Korean) achieved level 3 according to Vietnam's 6-level foreign language competency framework from the beginning of the course (the beginning of the first semester) is exempted from studying by the university, recognized with a score of 10 for the second foreign language courses in the training program, and recognized as having achieved the second foreign language competency certificate. The certificate must be valid until the date of submission. The second term is correct throughout the program.

3. Exemption learning and exemption scoring:

Cases that are considered for exemption from university and scored for exemption:

– Have obtained a certificate or completed courses in Political theory, National Defense and Security, and Physical education.

– With the university's consent, students who participate in learning and have valid transcripts at other training institutions at home and abroad will be considered for recognition of points for the corresponding modules in the training program.

Evaluating exemption:

The Council for the consideration of recognition and exemption of study volumes for university students considers the exempted courses and converts points according to regulations.

Article 13. Organization of examination and end-of-course exam

1. Lecturer teaching the class (teaching theory subjects) sets the topic, arranges the process test, and regularly follows the plan in the detailed outline of the course.

2. All assignments and assigned tasks must be graded, corrected, and returned to students. Encourage teachers to make assignments and homework assignments directly from English books.

3. At the end of each semester, the university organizes 01 final exams. The Quality Management Department plans the final exam, and the relevant units construct the implementation of the exam plan.

4. The time for studying for the final exam is 01 day for 01 credit (including Saturday and Sunday).

5. Divisions plan and organize the defense of large assignments and essays; construct the second defense for students who have an acceptable reason and are allowed to be absent for the first time by the division.   

Article 14. Exam conditions, number of exam times:

1. Eligibility requirements:

Students are only allowed to take the final exam if they meet all of the following conditions:

a) At the request of the lecturer in charge of the class based on the following regulations:

– For the theoretical courses: Attend the required class time for at least 80% of the class hours and othercourse requirementse.

– For the course with experiments/practices: Attend all experimental/practice hours as required by the module and meet the experiment/practice report requirements.

The lecturer in charge of the course class decides the list of students who can take the final exam. The lecturer sends the list of students who are not eligible to take the final exam for the course and the management faculty right after the end of the course to record the prohibition on the exam in the list of exams managed by the subject.

b) Fulfilling the obligation to pay tuition fees: Based on the list of tuition fee payment from the Financial Planning Department, the Education Department makes a list of students eligible to take the final exam and send it to the faculties to organize the exam.

c) In special cases, the Head of the Education Department shall be assigned to settle and take responsibility in front of the rector.

2. Number of exam times:

a) Only one exam is held for each module in the semester.

b) Students absent from the end-of-term exam without permission must receive a 0 (zero) score. Students absent from the final exam, if allowed by the Head of the Education Department, will be allowed to sit for the next exam.

Article 15. Calculation of scores for evaluation of partial points and course points

1. Partial and final exam scores are assessed on a 10-point scale and rounded to one decimal place.

2. The course score is the sum of all the partial evaluation scores and the final exam scores multiplied by the respective weights. Course scores are rounded to one decimal place, graded, and converted to the 4-point scale specified in Table 1.

Table 1. Grading and converting scores from a 10-point scale to a 4-point scale

SpeciesPoint scale 10Point scale 4
ScoresLetter point
PassedFrom 9,0 to 104,0A+
From 8,5 to 8,93,7A
From 8,0 to 8,43,5B+
From 7,0 to 7,93,0B
From 6,5 to 6,92,5C+
From 5,5 to 6,42,0C
From 5,0 to 5,41,5D+
From 4,0 to 4,91,0D
Not passedUnder 4,00F

3. For the internship at the Experiment Center, to ensure practical knowledge and professional skills, students must participate in all practical exercises and practice and get a score of 4,0 (according to a scale of 10) or higher for vocational boards and vocational boards with scores below 4,0, students must re-intern in that department.

4. For courses with particular points or not enough basis to include in the calculation of the semester average, the grading of the assessment used symbols in Table 2.

Table 2. Special points in scoring

Meaning – point nameLetter pointNotes – Average and cumulative score
Ban from taking a testCTCalculated as point 0
Suspension of examsDCCalculated as point 0
Postponed the examIIncomplete points, not accumulated yet
Exemption (bonus points)MTTemporary notes in the semester transcript, exemption points (system 10) proposed by the Faculty when completing the procedure
Free to studyRAccumulated, recorded in the reservation and not included in the semester grade point average
QualifiedPFor the courses that only require passing, not included in the academic GPA, when reaching 5,0 or higher (on a 10-point scale)
Unexcused absences from examsVCalculated as point 0
 Insufficient data (Missing score component, faculty has not transferred grades)XIncomplete points, not accumulated yet
Withdrawal of the courseZNo points

Article 16. Complaints about grades

1. For regular test scores: Students give direct opinions to the lecturer teaching the class when the lecturer corrects, returns, and announces the score.

2. For the final exam score: If it is not satisfactory, the student can submit an application for review/review to the faculty office no later than three days after score's publication date. The Dean is responsible for directing the Heads of Divisions to handle and respond to student complaints in accordance with the university's regulations.

3. When detecting any discrepancy between the published score sheet and the score entered and stored in the university's training management system, the student is responsible for submitting an application to the faculty to re-check respective points. If there is really an error, the faculty is responsible for coordinating with the Education Department to report to the Board of Directors to make a decision to adjust the student's score.

Article 17. Assessment of learning results

Student learning outcomes are assessed after each semester through the following criteria:

1. Registered knowledge volume: The total number of credits of the courses the student registers and is accepted.

2. Semester GPA: This is the average of the scores converted on a 4-point scale (Table 1) of the courses that the student has registered for and accepted in the semester, with the weight being the total number of credits of the course (except for the points of the improvement courses).

3. The amount of accumulated knowledge: The volume is calculated by the total number of credits of the modules that have been assessed passing (Table 1) calculated from the beginning of the course.

4. Cumulative GPA: The average of the scores converted on a 4-point scale of the modules studied (Table 1), with the weight being the total number of credits of the respective modules from the beginning of the course until the time of review. If the course is studied many times in different semesters, the highest score for the course will be taken when calculating the cumulative average score.

Article 18. Average score calculation

1. When calculating the semester average and cumulative grade point average, the course grade is converted to a 4-point scale, as shown in Table 1 of Article 15.

2. Semester grade point average and cumulative grade point average are calculated using the formula (*) and rounded to 2 decimal places.

$ A = \frac{\displaystyle \sum_{i=1}^{N}a_{i} \times n_{i}}{\displaystyle \sum_{i=1}^{N} n_{i}} $(*)

In which:

A is the semester grade point average, school year grade point average, or cumulative grade point average,

ai is the mark of the ith course, ni is the number of credits of the ith course,

N is the total number of courses.

The semester average score used to consider encouragement and commendation scholarships after each semester is only calculated according to the results of the course scores in the first study with the number of registered credits greater than or equal to the number of standard credits per semester of the education program. Semester and cumulative grade point averages are used to assess academic performance. Academic ranking, the graduation rank of students, is calculated according to the result of the module score of the study with the highest score.

3. Study score improvement, if higher, is only included in the cumulative GPA. Retakes and passing grades are calculated into the grade point average of that primary semester and the cumulative average.

Article 19. Ranking of years of training and academic ability

1. After each semester, the School ranks the student's training year. Students are ranked at the academic year level based on the amount of credits accumulated from the beginning of the course (referred to as $K$) and the average number of credits per academic year according to the standard study plan (referred to as $M $), as follows:

a) First year qualification: $K$ < $M$;

b) Second year qualification: $M ≤ K < 2M$;

c) Third year qualification: $2M ≤ K < 3M$;

d) Fourth year qualification: $3M ≤ K < 4M$;

dd) Fifth year qualification: $4M ≤ K < 5M$.

2. After each semester, students are graded according to their semester average scores as follows:

a) From 3,6 to 4,0: Excellent,

b) From 3,2 to close to 3,6: Very good,

c) From 2,5 to near 3,2: Good,

d) From 2,0 to close to 2,5: Average,

dd) From 1,0 to close to 2,0: Weak,

e) Below 1,0: Poor.

3. The study results in the sub-semester are counted into the learning results in the primary semester immediately before the sub-semester to classify students' academic performance.

Article 20. Warning on learning results, suspension of progress and forced expulsion

1. At the end of each primary semester, students are warned about their academic results with the condition that:

Cumulative GPA of less than 1,2 for first-year students, less than 1,4 for second-year students, less than 1,6 for third-year students, and less than 1,8 for fourth and fifth-year students.

2. Handling academic results alerts:

a) The Faculty sends information and communicates directly with students' families to have forms and measures to support.

b) Students are only allowed to register for a study volume with the consent of the class leader or academic advisor.

3. Handling of forced withdrawal due to study:

a) Students are forced to withdraw from the university if they fall into one of the following cases:

– Failure to register to study, voluntarily dropping out of the university without an acceptable reason during the semester,

- The number of times of being warned of learning results exceeds 02 times in a row,

– Exceeding the maximum time allowed to study at the TNUT as prescribed in Article 3, Clause 2 of this Regulation,

- Being disciplined a second time for taking the exam for another student or asking someone else to take the test for the student,

– In special cases, the rector shall report to the Director of the TNU for consideration and decision.

b) If the student has the decision to withdraw or force to quit, the university will notify the return to the locality where the student has permanent residence within one month at the latest. Aspiring students will be considered for transfer to in-service training or a lower degree program and a partial reserve of their accumulated academic results. The rector considers and decides to reserve academic results for each specific case. The case of transferring schools or transferring to a continuing education program in TNU must be approved by the Director of TNU. The head of the receiving training unit considers and decides to reserve the learning results for each specific case.

c) International students are forced to drop out; the Department of Science, Technology and International Cooperation will carry out the procedures for cutting VISA and notify the Embassy of that student. Relevant functional units will handle other procedures related to international students.

Chapter IV

Internship, Graduation Project and Graduation Recognition

Article 21. Internship, graduation project

1. Conditions for students to graduate internship:

a) Except for the graduation internship modules, the graduation project/dissertation (collectively referred to as the project), students must complete all the modules in the training program (in special cases, students may owe 1 to 2 coursework modules but commit to complete these modules during the graduation internship).

b) Have a cumulative GPA of 1,9 or higher.

c) The graduation internship period is seven weeks. Some professional programs require a lot of time for experiments or surveys so that students can complete the graduation project can extend the graduation internship time up to a maximum of 7 weeks.

2. Conditions for students to receive graduation projects: 

a) Students have accumulated all other subjects in the curriculum.

b) If the graduation internship period is more than seven weeks, the faculty may arrange the time to work on the graduation project in combination with the graduation internship.

c) The duration of the graduation project is eight weeks.

3. In exceptional cases, students can study courses instead of graduation projects. These alternative courses are specified in the curriculum.

Article 22. Evaluation of graduation projects

1. Graduation project evaluation form: defense in front of the Graduation Project Evaluation Council. Based on the faculty dean's proposal, the rector decides the list of lecturers participating in the Graduation Evaluation Council.

2. Graduation project defense score is the average score of Council members.

3. Graduation project scores are assessed on a 10-point scale and rounded to one decimal place; they may include instructional and critical grades, the form of which is decided by the dean of the specialty and is publicly announced in the detailed outline of the graduation project module. Graduation project score is calculated into the cumulative grade point average of the course.  

Article 23. Conditions for graduation consideration and graduation recognition

1. Conditions to be considered for graduation:

Students must meet the following conditions to be considered for graduation:

a) Up to the time of graduation, they have not been criminally prosecuted or are not being disciplined at the level of academic suspension.

b) Accumulate 100% of the credits of the training program within the allowed training period.

c) The cumulative GPA of the whole course is 2,00 or higher.

d) For AP students: Reaching the learning outcome standard of foreign language proficiency according to the current regulations of the TNUT; have a certificate of National Defense and Security education; complete the Physical education modules.

dd) Do not owe library books, tuition fees, or other fees as prescribed by the university.

2. Graduation consideration time:

The school organizes a graduation evaluation after each primary semester and after the sub-semester.

3. Implementation method:

a) The university announces the graduation consideration plan.

b) Students who meet the graduation requirements in Clause 1 of this Article register for online graduation on the website in the university's notice. During the graduation consideration period, the university regularly updates the graduation review data on the website for students to monitor and promptly respond to.

c) The graduation consideration council shall, based on the conditions specified in Clause 1 of this Article, consider graduation for students.

The Graduation Council is chaired by the rector or vice-rector authorized by the rector, the Head of the Education Department is the secretary, and members are the Deans of the Faculty, the Head of the Department of Student Affairs, and the Head of the Department Inspector – Legal, Head of Quality Management Department, Head of Planning Finance Department and related units.

d) Based on the proposal of the Graduation Review Council, the rector shall sign a decision on recognition of graduation for students who are eligible for graduation conditions.

dd) After a decision on recognition of graduation is issued, the Education Department will issue a provisional graduation certificate and transcript if the student needs it. Within three months, the university must grant diplomas to students. Students who have completed the curriculum but have not yet completed the graduation exam can apply for a certificate of completion of the training program.

Article 24. Issuance of diplomas, reservation of study results, change of training types

1. University diplomas are awarded according to the training program, graduation grade is determined according to the cumulative average score of the entire program as follows:

a) Excellent: Achieve a cumulative GPA between 3,60 and 4,00,

b) Very good: Achieve a cumulative GPA from 3,20 to 3,59,

c) Good: Achieve a cumulative GPA from 2,50 to 3,19,

d) Fairly good: Achieve a cumulative GPA from 2,30 to 2,49,

dd) Average: Achieve a cumulative GPA between 2,00 and 2,29.

2. Student's graduation ranking (applicable to excellent and very good category only) will be reduced by one level if the student falls into one of the following cases:

a) There are more than 5% of credits for the courses that must be re-studied and improved by over the total number of credits prescribed for the entire training program. Courses awarded with points are not considered retaken or improved courses upon graduation ranking.

b) Have been disciplined from the warning level or higher during the study period.

3. Each graduate student is granted an appendix diploma with the learning results of each module, with evaluation scores on a 10-point scale, a 4-point scale, and a letter scale. In the diploma appendix, specify the major or minor professional (if any).

4. Students who have expired the maximum period of study as prescribed but have not yet met the graduation requirements because they have not completed the National Defense and Security Education modules or the Physical Education modules or have not yet reached the foreign language qualifications during the period within three years from the date of completing other courses, must meet the missing conditions and apply for graduation recognition.

5. Students who do not graduate are granted a certificate of the results of the courses they have studied. These students, if they wish, are entitled to apply to transfer to other programs as prescribed in Article 20, Clause 4, Point b of this regulation.

Chapter V

OTHER RULES FOR STUDENTS

Article 25. Temporary leave and expulsion

1. Students must apply for a temporary leave of absence and reserve their results in one of the following cases:

a) To be mobilized into the armed forces.

b) To be mobilized by the competent authority to represent the country to participate in international competitions and tournaments.

c) Being sick, pregnant, or having an accident requiring long-term treatment, certified by a medical facility at the district level or higher.

d) For other personal needs.

2. Conditions for temporary leave: Students must study at the university for at least one semester and not fall into the cases of being forced out of university specified in Article 20 of this regulation. The period of temporary absence from the university due to personal needs must be included in the official study time specified in Article 3, Clause 2, Point c of this regulation.

3. Students who are temporarily absent from the university, before returning to continue studying, must submit an application to the faculty office at least six weeks before the start of a new semester.

4. Drop out of university:

a) Based on individual conditions, students can apply to withdraw from university to be considered and make a decision. Students must pay tuition fees in full before withdrawing from the university.

b) Students who withdraw from the university for personal reasons and students who are forced out of university and want to return to study must apply for the entrance exam.

5. The council members for consideration of temporary leave, retention of study results, and expulsion from the university include the rector or vice-rector, the Head of the Education Department, the Head of the Student Affairs Department, and the Dean of the Faculty. 

Article 26. Changing majors, changing out of universities, and changing forms of study

1. Students are considered to be transferred to another training major when fully meeting the following conditions:

a) Not being a first-year or final-year student, not being considered for expulsion, and still having enough study time as prescribed in Article 3, Clause 2, Point c of this regulation.

b) Students who meet the admission requirements of the university's training major in the same enrollment year.

c) Get consent (consulted) of the transfer faculty and the reception faculty.

2. Students are considered for transfer to other universities if they fully meet the following conditions:

a) Not being a first-year or final-year student, not being considered for expulsion, and still having enough study time as prescribed in Clause 3, Clause 2, Point c of this regulation.

b) Students who meet the program's admission requirements, major of training with the same enrollment year at the transfer place.

c) The place of transfer has all conditions for quality assurance and has not yet exceeded the training capacity for that training program or major according to current regulations of the Ministry of Education and Training.

d) With the consent of the rector of the training institution that wants to move and the training institution to transfer to.

3. Procedures for transferring majors or universities:

a) Students applying to change majors must submit an application to change majors according to the university's form.

b) Students applying to transfer universities must apply for transfer according to the regulations of the university.

c) The Rector of TNUT has the right to decide whether to accept or not the transfer student. The recognition of the courses to transfer the results and the number of additional courses are based on the comparison of the training program of the university the student is transferring to and the corresponding training program of the TNUT, which is confirmed by the faculty and proposed, the Education Department submits to the rector for decision.

4. Ap students are allowed to apply to transfer to an in-service university program if they desire, even if there is a decision to force them out of the university due to their study results. The learning results of the students' accumulated courses are considered for reservation and transfer of points according to the subjects in the new program.

Article 27. Regulations for international students studying in AP

1. International students studying in AP will be exempted from the National Defense and Security Education courses.

2. The replacement subjects for the Political courses are specified by the training program.

 3. International students who have not completed the training program during the extended training period must register for the course in the semester. Otherwise, they will be forced to drop out of university and have their VISA cut off. If students cannot study for acceptable reasons, they must apply for not enrolling in a semester for the university to be considered. If approved, the student will be able to transfer the course registration to the next semester.

Chapter VI

IMPLEMENTATION ORGANIZATION AND IMPLEMENTATION TERMS

Article 28. Implementation organization

1. Functional units and faculties shall implement regulations according to their functions and responsibilities.

2. Department of Inspection - Legal: To organize the internal examination and inspection of the implementation of this regulation.

Article 29. Information storage and disclosure regime

1. The university assigns units to archive and safely preserve training-related documents related to regulations promulgated by the Ministry of Education and Training according to their functions and tasks.

a. Enrollment decisions, original transcripts, graduation recognition decisions, and original diplomas issued to students are archival documents that are preserved forever.

b. Other documents related to enrollment and training are stored and preserved throughout the training process.

c. The destruction of documents related to enrollment and training at the end of the archival period shall comply with the state's current regulations.

2. The functional units shall publicize on the university's website before organizing the training:

a. The university's regulations on training forms and related training management regulations.

b. Admission project according to current enrollment regulations.

Article 30. Terms enforcement

1. This regulation is applied to the enrollment courses from the first semester of the school year 2022-2023, equivalent to the K58 of the university's AP curriculum. The organization of training courses with enrollments from class K57 and earlier, continuing to implement the regulations on training programs under the credit system promulgated together with Decision No. 71/QĐ-ĐHKTCN dated December 20, 12, of the Rector of the TNUT. In the process of implementation, if any problems arise, relevant units shall promptly inform the Education Department to report to the Rector for consideration, adjustment, and supplementation.

APPENDIX

ENGLISH LANGUAGE STANDARD EQUIVALENT TABLE

(Attached to Decision No: 3571/ĐHKTCN-ĐT dated December 14, 12, of the Rector of the Thainguyen University of Technology)

CEFR reference frameIELTSTOEICTOEFL ITPTOEFL IBTCambridge TestsAptisPTE GeneralStandard VN
C27.5+945+190+ (S) 190+(W)630+111+45 – 59 CPE 80 – 100 CAE_56
C17.0 6.5850170 (S) 165 (W)5509060 -79 CAE 80 - 100 FCEC45
B26.0 5.0600140 (S) 130 (W)5006060 -79 FCE 80 - 100 PETB234
B14.5 4.0450105 (S) 90 (W)  4503545 – 59 FCE 65 – 79 PET 90 – 100 KETB123
A23.5 3.0  40070 (S) 50 (W)3373145 – 64 PET 70 – 89 KETA212
A12.512050(S) 30(W)3102045- 69 KETA1A11
 Top Score 9Top Score 990(R+L), 200(S), 200(W)Top Score 677Top Score 120Passport   

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